Privacy Policy
Kitahama Partners (the legal professional corporation Bengoshi Hōjin Kitahama Hōritsu Jimusho, and the Japanese Civil Code partnership Kitahama Hōritsu Jimusho Gaikokuhō Kyodo Jigyō), in recognition of the importance of protecting personal information, has established the following policies regarding the protection of personal information.
Name, Address and Representative of the Entity Handling Personal Information
The legal professional corporation Bengoshi Hōjin Kitahama Hōritsu Jimusho
Osaka Securities Exchange Bldg., 1-8-16 Kitahama, Chuo-ku, Osaka 541-0041, Japan
Representative: Hiroshi Morimoto
Handling of Personal Information
Kitahama Partners will take all necessary measures including, but not limited to, the maintenance of security systems, establishment of management structures, supervision of its employees, and using appropriate conduct for handling personal information in a proper manner to ensure the prevention of such risks as unauthorized access, loss, destruction, alteration or leakage of personal information.
Purposes for Use of Personal Information
The personal information, which is obtained by or in the possession of Kitahama Partners, will be used for the following purposes:
(1) for any and all services deemed necessary or appropriate for handling legal matters accepted by Kitahama Partners;
(2) for confirming whether any conflict of interest exists at the time the attorney-client relationship is established;
(3) for any and all services deemed necessary or appropriate for responding to inquiries;
(4) for the mailing of various announcements, greeting cards, invitations to seminars and so forth;
(5) for any other purpose which consent is given separately;
(6) for confirming a client’s identity pursuant to the rules of the Japan Federation of Bar Associations;
(7) for employment purposes (including hiring) and personnel management; and
(8) for any relevant services incidental to the purposes stated above and other matters necessary for Kitahama Partners to perform the legal services in a proper manner.
Kitahama Partners shall not use personal information, except as otherwise provided by laws and regulations, beyond the scope necessary to achieve the above-mentioned purposes of use without the consent of the relevant person.
Restriction on Provision of Personal Information to Third Parties
With the exception of the following circumstances, Kitahama Partners shall not provide personal data to any third parties without prior consent of the relevant person:
(1) if required by relevant laws and regulations;
(2) if required for the protection of life, wellbeing or property, and it is difficult to obtain consent from the relevant person;
(3) if particularly required for the improvement of public health or promotion of the sound development of children, and it is difficult to obtain consent from the relevant person;
(4) if necessary to cooperate with national authorities, local public organizations or duly authorized persons in order to respond to the implementation of affairs required by laws and regulations, and there is a risk that obtaining consent of the relevant person would obstruct the performance of such affairs; or
(5) in addition to the cases listed in (1) through (4) above, if permitted by the Act on the Protection of Personal Information.
Shared Use of Personal Information
Kitahama Partners will share personal information as follows.
(Items of Personal Information for Shared Use)
Contact details including names, addresses, phone numbers and e-mail addresses, and all other items of personal data in possession of Kitahama Partners.
(Parties Involved in Shared Use)
Kitahama Partners
(Purposes of Use)
Same as those stated in “Purposes of Use of Personal Information” above.
(Person Responsible for the Management of Shared Personal Information)
Hiroshi Morimoto
Representative of and Attorney-at-Law at the legal professional corporation Bengoshi Hōjin Kitahama Hōritsu Jimusho
Osaka Securities Exchange Bldg., 1-8-16 Kitahama, Chuo-ku, Osaka 541-0041, Japan
Safety Measures of Personal Information
Kitahama Partners will take necessary and proper measures to ensure the accuracy Kitahama Partners will take all necessary and proper measures to ensure the accuracy and the prevention of leakage, loss, damage and so forth of personal information.
Requests for the Notification of the Purposes of Use, Disclosure, Correction, Suspension of Use, etc.
In connection with an individual’s own personal information, Kitahama Partners will accept requests from such individual regarding the handling of personal information in the possession of Kitahama Partners, such as the request for notification of the purposes of use, disclosure, correction, additions, deletion, suspension of use, erasure, suspension of provision to third parties and so forth in accordance with the relevant laws and regulations, upon confirming the identity of the person making such request. In the event that any requirements under the relevant laws and regulations are not satisfied, Kitahama Partners may not be able to comply with such abovementioned requests.
Compliance with Laws and Regulations, and Revision of the Privacy Policy
Kitahama Partners will comply with the Japanese laws and regulations and other standards applied in connection with personal information, and make continuous efforts to review and improve this Privacy Policy.
Inquiries
If you have any questions or comments regarding the handling of personal information at Kitahama Partners, please contact us using the below details:
General Affairs Department
Osaka Securities Exchange Bldg. , 1-8-16 Kitahama, Chuo-ku, Osaka 541-0041, Japan
Telephone: (81)-6-6202-1088
E-mail: privacy@kitahama.or.jp